AGM for new Goulburn Murray Bowls Region
I advise that the Inaugural Annual General Meeting of the Goulburn Murray Bowls Region will be held on Monday 24th May at Shepparton Park Bowls Club commencing at 11.00am. Clubs are requested to have their 2 Delegates (or representative/s) in attendance as per the Constitution we must have 30 of the 37 clubs in attendance for a quorum.
In the new Goulburn Murray Bowls Region, Clubs are the members and do the voting at Annual and Special Meetings!
The main item on the agenda will be the Election of the new Goulburn Murray Board which will Administer and Finance the new Region and it’s 2 playing areas (Goulburn Valley Bowls and Murray Bowls).
COMPOSITION OF THE BOARD
14.1 Composition of the Board
The Board shall comprise of where possible:
1) nine (9) elected Directors with a minimum of four males and four females where possible who shall be elected under Clause 15; and
2) two (2) appointed Directors who may be appointed by the elected Directors in accordance with Clause 16.
3) A Director cannot also be a Delegate.
4) For Regions with multiple Playing Areas, The Board shall comprise up to nine (9) Directors and each Playing Area must have at least one representative on the Board for the Board to be properly constituted.
(a) Where there are two (2) playing areas:
- A minimum of four (4) Directors from each Playing Area can be elected or appointed to the Region Board at the same time. For the avoidance of doubt four (4) persons from the same Playing Area can serve as a Director at the same time.”
14.2 Election and Appointment of Directors
(a) The elected Directors shall be elected under Clause 15.
(b) The appointed Directors may be appointed under Clause 16, and if appointed, where possible, one will be male and one will be female
14.3 Portfolios
(a) The President and Deputy President:
(i) shall be appointed by the Board from amongst its number; and
(ii) must be filled by one male and one female Director.
(b) The Secretary and Treasurer shall be appointed by the Board from amongst its number and can be the same person.
(c) The Board may otherwise allocate portfolios and/or titles to Directors. Subject to this Constitution and any properly passed resolution of the Board, the allocation of portfolios or titles does not affect the powers and duties of Directors.
- ELECTED DIRECTORS
15.1 Nominations
(a) Nominations for elected Director positions shall be called for twenty-eight (28) days prior to and close 14 days prior to the Annual General Meeting. When calling for nominations details of the necessary qualifications and job descriptions for the positions shall also be provided. Qualifications and job descriptions may be determined by the Board from time to time.
(b) Nominees for elected Director positions must declare any position they hold in a Club, BV or BA including as an officer (howsoever described including as a Delegate) or as a full time employee.
15.2 Elections
(a) If the number of nominations received for the Board is equal to the number of vacancies to be filled or if there are insufficient nominations received to fill all vacancies on the Board, then those nominated may be declared elected only if approved by the majority of Members present and entitled to vote.
(b) If there are insufficient nominations received to fill all vacancies on the Board, or if a person is not approved by the majority of Members under Clause 15.3(a), the positions will be deemed casual vacancies under Clause 17.1.
(c) If the number of nominations exceeds the number of vacancies to be filled, voting papers shall be prepared containing the names of the candidates in alphabetical order, for each vacancy on the Board.
(d) Voting shall be conducted in such manner and by such method as may be determined by the Board from time to time.
The Board will appoint a President, Deputy President, Secretary and Treasurer from within the 9 member Board as well as the playing area sub-committees who will organise their respective Pennant, State Games, Greens, Umpires etc Committees as has been the case previously.
Find enclosed:
1. Constitution
2. Regulations including Terms of Reference for Committee Positions
3. Board Nomination Forms (close 12th May)
4. Committee Expression of Interest Forms (close 12th May)
Pennant Side nomination forms will be distributed in the near future by the new Board and decisions as to where nominated sides play will be made by the particular Playing Area Pennant Committees as has been the case in the past, NO DECISION HAVE BEEN MADE by the Working Party, it is not our area of responsibility.
We need your support in receiving Nominations for ALL Board and Sub-Committee positions by the closing date of 12th May 2021 to the Working Party Secretary at; stevemcg3@bigpond.com
I am available to discuss any items relating to this or other matters at any time so please feel free to give me a call or email me.
regards Stephen McGregor
Secretary Goulburn Murray Working Party, 0417166841 or stevemcg3@bigpond.com